20180930 BOD Notes
Attendees:
BOD: Joshua M., Tanju B
Members: Chuck C.
Notes:
Planning Agenda
- Financial update
- Membership update
- New Items & Updates
- New intern Quynh Pham has started
- Tellus Discovery Day update
- New CNC member project
- Oct 27 ATL Maker Faire
- Nov 3 4th Anniversary BBQ Party
Discussed
General Discussion:
- General discussion about moving BOD meeting to Quarterly and separating out some Committee and Director roles from the Core BOD
- We need to come up with this structure and leverage best practices from other spaces
- For big projects that impact the majority of the space and members, we really need to get a project champion to develop a proposal and take it to the BOD for review.
- We can develop a simple template for project request that the BOD can review. Template needs to include the following details:
- What is the project?
- Who is responsible/will own it? Who is the Project Owner
- Who wants it?
- Space impact... how much space does it take up?
- Initial cost?
- Cost of ownership, maintenance costs?
- Project timeline
- Safety risks and considerations, training needs
- We can develop a simple template for project request that the BOD can review. Template needs to include the following details:
- Another potential future impact to the Station is interest from a local FIRST (FTC) robotics team. Tanju gave them a tour of the space on Saturday and thinks it can be a win-win. The team consists of approx 15 middle school kids, but they split up into subteams of 4-5 and usually would only use the space as subteams.
- Their running rules consist of 2 adult mentors accompanying the kids.
- The only challenging component is that on occasion they will be setting up a 12' x 12' test zone for testing their robot. Expecting that this can be managed
- The team is assessing their options and expect to hear back from them next week
- Intern for the Maker Station is now underway.
- Intern is Quynh Pham, she will be here at the space on Wednesdays and Friday afternoons
- Intern is working under the direction of Sean Mills and Tanju is overseeing the whole thing
- We have created an #intern_projects on Slack
- Shop cleanliness
- This seems to be becoming an increasing challenge
- Discussed various ideas for enforcing that people clean up after themselves and scheduling clean-up/build-out days
- Target scheduling a clean-up/build-out day for Oct 13th
Financial Update:
- No update from Chris
- HVAC Cost have trended down over the past two months, but not enough. The most recent bill for Aug is $471 (7/30-8/29)
- In comparison the Aug 2017 bill was $346 at the old space
- New programmable/wifi thermostat was installed on July 8th. Since then our bill is down 17%
| Month | Days | KWh | Diff Prv Mo | %Diff Prv Mo |
| Sep 18 | 30 | 2,815 | -329 | -10% |
| Aug 18 | 32 | 3,144 | -261 | -8% |
| Jul 18 | 30 | 3,405 | 385 | 13% |
| Jun 18 | 32 | 3,020 | 1,560 | 107% |
| May 18 | 30 | 1,460 | 106 | 8% |
| Apr 18 | 29 | 1,354 | -22 | -2% |
| Mar 18 | 29 | 1,376 | 91 | 7% |
| Feb 18 | 31 | 1,285 | ||
| Jan 18 | 14 | 390 |
Membership Update:
Since July, we lost a few members and gained a couple for a net gain of 2
| ______________ | __Feb__ | __Mar__ | __Apr__ | __May__ | __Jun__ | __Jul__ | __Aug__ | __Sep__ |
| Member Total | 41 | 46 | 49 | 50 | 49 | 48 | NA | 50 |
| Maker | 23 | 25 | 27 | 29 | 28 | 28 | NA | 28 |
| Reciprocal | 1 | 1 | 1 | 1 | 2 | 1 | 1 | 1 |
| Student | 10 | 13 | 15 | 14 | 14 | 14 | NA | 16 |
| Old Maker | 4 | 4 | 4 | 4 | 3 | 3 | 3 | 3 |
| Old Student | 2 | 2 | 1 | 1 | 1 | 1 | 1 | 1 |
| Premium | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 |
Upcoming Events:
- Oct 4th, Open House 7pm
- Oct 27-28, Atlanta Maker Faire is back to two days
- Nov 3, 4th Anniversary BBQ Party
