20180930 BOD Notes

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Attendees:

BOD: Joshua M., Tanju B

Members: Chuck C.

Notes:

Planning Agenda

  • Financial update
  • Membership update
  • New Items & Updates
    • New intern Quynh Pham has started
    • Tellus Discovery Day update
    • New CNC member project
    • Oct 27 ATL Maker Faire
    • Nov 3 4th Anniversary BBQ Party





Discussed

General Discussion:

  • General discussion about moving BOD meeting to Quarterly and separating out some Committee and Director roles from the Core BOD
    • It's challenging that people are not showing up to Board meetings
    • We need to come up with this structure and leverage best practices from other spaces


  • For big projects that impact the majority of the space and members, we really need to get a project champion to develop a proposal and take it to the BOD for review.
    • We can develop a simple template for project request that the BOD can review. Template needs to include the following details:
      • What is the project?
      • Who is responsible/will own it? Who is the Project Owner
      • Who wants it?
      • Space impact... how much space does it take up?
      • Initial cost?
      • Cost of ownership, maintenance costs?
      • Project timeline
      • Safety risks and considerations, training needs


  • Another potential future impact to the Station is interest from a local FIRST (FTC) robotics team. Tanju gave them a tour of the space on Saturday and thinks it can be a win-win. The team consists of approx 15 middle school kids, but they split up into subteams of 4-5 and usually would only use the space as subteams.
    • Their running rules consist of 2 adult mentors accompanying the kids.
    • The only challenging component is that on occasion they will be setting up a 12' x 12' test zone for testing their robot. Expecting that this can be managed
    • The team is assessing their options and expect to hear back from them next week


  • Intern for the Maker Station is now underway.
    • Intern is Quynh Pham, she will be here at the space on Wednesdays and Friday afternoons
    • Intern is working under the direction of Sean Mills and Tanju is overseeing the whole thing
    • We have created an #intern_projects on Slack


  • Shop cleanliness
    • This seems to be becoming an increasing challenge
    • Discussed various ideas for enforcing that people clean up after themselves and scheduling clean-up/build-out days
    • Target scheduling a clean-up/build-out day for Oct 13th


Financial Update:

  • No update from Chris
  • HVAC Cost have trended down over the past two months, but not enough. The most recent bill for Aug is $471 (7/30-8/29)
    • In comparison the Aug 2017 bill was $346 at the old space
    • New programmable/wifi thermostat was installed on July 8th. Since then our bill is down 17%
Electric Usage Summary Sept 29, 2018
Month Days KWh Diff Prv Mo %Diff Prv Mo
Sep 18 30 2,815 -329 -10%
Aug 18 32 3,144 -261 -8%
Jul 18 30 3,405 385 13%
Jun 18 32 3,020 1,560 107%
May 18 30 1,460 106 8%
Apr 18 29 1,354 -22 -2%
Mar 18 29 1,376 91 7%
Feb 18 31 1,285
Jan 18 14 390


Membership Update:

Since July, we lost a few members and gained a couple for a net gain of 2


Gumroad Summary Sept 29, 2018
______________ __Feb__ __Mar__ __Apr__ __May__ __Jun__ __Jul__ __Aug__ __Sep__
Member Total 41 46 49 50 49 48 NA 50
Maker 23 25 27 29 28 28 NA 28
Reciprocal 1 1 1 1 2 1 1 1
Student 10 13 15 14 14 14 NA 16
Old Maker 4 4 4 4 3 3 3 3
Old Student 2 2 1 1 1 1 1 1
Premium 1 1 1 1 1 1 1 1



Upcoming Events:

  • Oct 4th, Open House 7pm
  • Oct 27-28, Atlanta Maker Faire is back to two days
  • Nov 3, 4th Anniversary BBQ Party