Difference between revisions of "20180930 BOD Notes"

Revision as of 13:42, 30 September 2018

BOD: Joshua M., Tanju B

Members: Chuck C.

General discussion about moving BOD meeting to Quarterly and separating out some Committee and Director roles from the Core BOD
- We need to come up with this structure and leverage best practices from other spaces
For big projects that impact the majority of the space and members, we really need to get a project champion to develop a proposal and take it to the BOD for review.
- We can develop a simple template for project request that the BOD can review. Template needs to include the following details:
  - What is the project?
  - Who is responsible/will own it? Who is the Project Owner
  - Who wants it?
  - Space impact... how much space does it take up?
  - Initial cost?
  - Cost of ownership, maintenance costs?
  - Project timeline
  - Safety risks and considerations, training needs

Another potential future impact to the Station is interest from a local FIRST (FTC) robotics team. Tanju gave them a tour of the space on Saturday and thinks it can be a win-win. The team consists of approx 15 middle school kids, but they split up into subteams of 4-5 and usually would only use the space as subteams.
- Their running rules consist of 2 adult mentors accompanying the kids.

Financial Update:

HVAC Cost have trended down over the past two months, but not enough. The most recent bill for Aug is $471 (7/30-8/29)
- In comparison the Aug 2017 bill was $346 at the old space
- New programmable/wifi thermostat was installed on July 8th. Since then our bill is down 17%

Membership Update:

Since July, we lost a few members and gained a couple for a net gain of 2

General Discussion

Upcoming Events:

@@ Line 1: / Line 1: @@
 ==Attendees:==
-'''BOD''':
+'''BOD''':  Joshua M., Tanju B
-'''Members''':
+'''Members''': Chuck C.
 ==Notes:==
@@ Line 25: / Line 25: @@
 === Discussed ===
+* General discussion about moving BOD meeting to Quarterly and separating out some Committee and Director roles from the Core BOD
+** We need to come up with this structure and leverage best practices from other spaces
+* For big projects that impact the majority of the space and members, we really need to get a project champion to develop a proposal and take it to the BOD for review.
+** We can develop a simple template for project request that the BOD can review. Template needs to include the following details:
+*** What is the project?
+*** Who is responsible/will own it? Who is the Project Owner
+*** Who wants it?
+*** Space impact... how much space does it take up?
+*** Initial cost?
+*** Cost of ownership, maintenance costs?
+*** Project timeline
+*** Safety risks and considerations, training needs
+* Another potential future impact to the Station is interest from a local FIRST (FTC) robotics team.  Tanju gave them a tour of the space on Saturday and thinks it can be a win-win.  The team consists of approx 15 middle school kids, but they split up into subteams of 4-5 and usually would only use the space as subteams.
+** Their running rules consist of 2 adult mentors accompanying the kids.
+**